Assistant Business Administrator
Minimum salary $140,000 and up based on credentials, education and experience.
Assist the Business Administrator/CFO with the financial operations of the Intermediate Unit. This position works with senior management, financial institutions, school district personnel, Pennsylvania Department of Education personnel and outside auditors. This position oversees financial functions including accounting, budgeting, billing, collections, accounts payable, and internal controls. This position is responsible for maintaining financial records that are in accordance with the Intermediate Unit’s Board Policies, generally accepted accounting principles (GAAP) and with Governmental Accounting and Financial Reporting Principles, as well as in compliance with any, and all, federal, state, and local rules and regulations relative to funding received. This position partners with other Intermediate Unit divisions to achieve the organization’s financial goals and to better integrate finance within the organization.
- Direct, supervise and coordinate all general accounting and maintain an efficient and effective Finance Department.
- Determine qualifications and competence of department staff.
- Evaluate performance, making recommendations for performance improvements, promotions or disciplinary actions.
- Conduct meetings with staff to review financial issues, department performance, Intermediate Unit matters.
- Work with the Business Administrator/CFO to determine departmental goals and objectives.
- Manage the budget process.
- Assist the Business Administrator/CFO with the management of the budget (over $186,000,000).
- Prepare and manage the schedule for the Intermediate Unit’s budgets.
- Provide essential information and data to Program Directors and/or Supervisors for preparation of their budgets. Assist Program Directors and/or Supervisors in budget preparation and review budgets with upper management.
- Prepare the overall Intermediate Unit budget through the compilation of Program budgets. Oversee the preparation of the budget package for upper management and Board of Directors. Assist in the presentation of budgets and financial performance to the Board of Directors.
- Analyze monthly operating performance versus the budget in preparation for financial statements. Review and oversee the distribution of month-end financial statements. Assist Program Directors and/or Supervisors with the review of their operating performance upon request.
- Manage all financial accounting functions including general ledger, fixed assets, account reconciliations and monthly reporting.
- Implement financial policies and procedures in coordination with the Business Administrator/CFO.
- Supervise and coordinate departmental functions including accounts receivable, accounts payable, billing, accounting, financial reporting and budgeting.
This position description does not express nor does it imply that the above duties are the only duties to be performed by the incumbent(s) in this position. Additional duties may be assigned by the Administrator of the department, as needed, to adapt to the changing needs of the organization.
This position has supervisory responsibilities.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this Job, the employee is regularly required to sit and use hands. The employee is frequently required to walk; reach with hands and arms and talk or hear. The employee may be required to stand for long periods, and to climb or balance and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
Position Type/Expected Hours of Work:
This is a full-time, 260-day calendar position. Days and hours of work are Monday through Friday. Hours of work are from 8:30 a.m. to 4:30 p.m. Hours are dependent on the needs of the districts. Occasional evening and/or weekend work may be required as job duties demand
This position requires travel to/and from Bucks County school districts and/or CTC’s, regional meetings, as well as occasional overnight travel for professional development, state meetings, or conferences.